SSF Checklist

This is a comprehensive list of everything you need to do to apply for funds from GEO’s Fall 2021 SSF period. Please review it carefully, and treat it as a light instructional manual for completing the SSF process. Remember that the SSF Form will be made live on the GEO website at 8 a.m. EST, October 25, 2021.

i. Before Monday, October 25…

Make sure you are a GEO member. You can do this by reviewing your paystubs and looking for the dedication “Boston GEO Dues”. For more information, see item 1.2 of the SSF FAQ. If you are not sure if you are a dues-paying GEO member and need help, please email us at

ii. In order to be eligible, you must be a dues-paying member before you apply.

  • The SSF Form will go live Monday, October 25 at 8 a.m. EST. To fill it out as quickly and comprehensively as possible, we recommend you gather the following information beforehand:
  1. First and Last Name
  2. Preferred Email Address
  3. Student ID 
  4. Local Telephone Number (No dashes or parentheses)
  5. Graduate Program (E.g., Sociology, Biology, Chemistry, CECS, etc)
  6. Degree Sought (Choose between Master and Doctoral degree)
  7. Answer: Have you received an SSF grant in the past? (y/n)
    • If yes, did you receive SSF funding last semester (Spring 2021)? (y/n)
      • Remember that you cannot receive SSF funding twice in an academic year. Applicants who received SSF funding in the Spring 2021 round will be disqualified.
  8. I will use SSF funding for: (Select one or more of the following items)
    • Registration fee(s) for virtual conference(s)
    • Registration fee(s), travel expenses (flight/bus/train, hotel) for in-person conferences(s)
    • Membership dues for scholarly organizations (e.g., ASA, ASPHA, ACS, P&W, APA, etc) 
    • Software license(s) for research (Not available through UMB)
    • Access to database(s)/article(s) (Not available through UMB’s Healey library or other resources)
    • Book(s) (For class or research)
    • Library fee/Interlibrary loan fee(s)* (Not covered by UMB)
    • Technological peripheral(s) [e.g., headphones, mics, computer monitor, cables (e.g., HDMI, USBs)]
    • Ergonomic Accessories (e.g., Mouse/keyboard pad, chair with back support, and other accessories)
  • If requesting funds for conference registration fee, list the following 3 items: Name of conference, starting date of conference, and name of host organization.
  • If requesting funds for any other category, list the items requested and one sentence (per item) explaining why you need the items marked above for your academic development. Keep it simple! This in no way will influence your qualifications for receiving funding. 
  • Other source(s) of funding you may be receiving for the same expense(s) selected above, if any.

*Please review eligible and non-eligible items before applying – SSF Instructions and FAQ.

After you apply… 

  • Immediately after you apply, and hoping for the best, you should begin gathering your receipts. You will be told within a few days of the application window closing if you have been accepted, waitlisted, or rejected.
  • If you were accepted…
    • If you haven’t provided your receipts, you will have 10 days starting from the date you receive the first GEO email notification/receipt request to send us all the receipts needed to process your grant. 
      • We would appreciate it if you can provide your receipts as soon as these are requested so we can distribute funds as soon as possible.
    • If you applied for funding and no longer need it, please let us know as soon as possible so other grads in the list can benefit from this round of funding.
    • If you have further questions about this round of SSF, do not hesitate to contact us at
  • As a reminder, the maximum reimbursement amount for every applicant is $200 (unless you are traveling to an in-person conference, in which case, you are eligible to receive up to $500)